DISPLAY AND SAFETY REGULATIONS  

The information below is meant to highlight key requirements for projects. Please refer to the full list of Display and Safety regulations for all project requirements. 

Photograph/Image Display Requirements

1. Any photograph/visual image/chart/table and/or graph is allowed if:

1. It is not deemed offensive or inappropriate (which includes images/photographs showing invertebrate or vertebrate animals/humans in surgical, necrotizing, or dissection situations) 
2.  It has a credit line of origin (“Photograph taken by...” or “Image taken from...” or “Graph/Chart/Table taken from…”).
   • If all images, etc. displayed were created by the finalist or are from the same source, one credit line prominently and vertically displayed on the backboard/poster or tabletop is sufficient. ( Example: All images were created by the student)
   • All images MUST BE properly cited. This includes background graphics, photographs, and/or visual depictions of the finalist,
   • Photographs and/or visual depictions of others must have a signed photo/video release form in a notebook or logbook at the project booth. These signed release forms must be available upon request during the setup and inspection process, but may not be displayed.
     • Sample release text: “I consent to the use of visual images (photos, videos, etc.) involving my participation/my child’s participation in this research.”

2. Finalists using any presentation or demonstration (physical or digital) outside of a project board must be prepared to show the entire presentation to the Display & Safety Inspectors before the project is approved. All aforementioned rules apply to this presentation and the presentation may not be altered in any way after the final Display & Safety inspection. Examples of presentations that require approval include, but are not limited to PowerPoint, Prezi, Keynote, software program/simulation, and other images and/or graphics displayed on a computer screen or other non-print delivery methods.

Items required at the project booth

1. Elementary & Junior Division -
   • Approved SRC form if the project included human subjects, vertebrate animals, and/or potentially hazardous biological agents.
   • Approved Display & Safety check form (received at AzSEF)
   • Signed photograph release form for anyone (other than the participant) who is depicted in any photographs/images.
2. Senior Division-
   • All submitted and approved paperwork, including the official abstract, Form 1, Form 1A, Form 1B, Form 3; and if applicable Form 1C, Form 2, Form 4, Form 5A, Form 5B, Form 6A, Form 6B, Form 7.
   • Approved Display & Safety check form (received at AzSEF)
   • Signed photograph release form for anyone (other than the participant) who is depicted in any photographs/images.

Items NOT allowed at the project/booth area (in-person fair) or visible in your uploaded digital project presentations (senior division only)

1. Living organisms, including plants
2. Glass
3. Soil, sand, rock, and/or waste samples, even if permanently encased in a slab of acrylic
4. Taxidermy specimens or parts
5. Preserved vertebrate or invertebrate animals
6. Human or animal food
7. Human/animal parts or body fluids (for example, blood, urine)
8. Plant materials (living, dead, or preserved) that are in their raw, unprocessed, or non-manufactured state 
9. All chemicals including water (Projects may not use water in any form in a demonstration.)
10. All hazardous substances or devices (for example, poisons, drugs, firearms, weapons, ammunition, reloading devices, grease/oil, and sublimating solids such as dry ice)
11. Items that may have contained or been in contact with hazardous chemicals (Exception: Item may be permitted if professionally cleaned and documentation for such cleaning is available). Filters (including microbial) may not be displayed unless the Display & Safety Committee can reasonably determine that the device was cleaned or was never used (please include receipts in your notebooks and/or logbooks)
12. Sharp items (for example, syringes, needles, pipettes, knives)
13. Flames or highly flammable materials
14. Batteries with open-top cells or wet cells
15. Drones or any flight-capable apparatus unless the propulsion power source removed
16. 3D Printers unless the power source is removed
17. Any apparatus deemed unsafe by the Scientific Review Committee, the Display and Safety Committee, or Society for Science (for example, large vacuum tubes or dangerous ray-generating devices, empty tanks that previously contained combustible liquids or gases, pressurized tanks, etc.)
18. Any inadequately insulated apparatus producing extreme temperatures that may cause physical burns

OTHER SAFETY REGULATIONS

1. Any apparatus with unshielded belts, pulleys, chains, or moving parts with tension or pinch points must be for display only.
2. Project sounds, lights, odors, or any other display items must not be distracting.
3. AzSEF, the Display & Safety Committee, and/or the Scientific Review Committee reserve the right to remove any project for safety reasons or to protect the integrity of AzSEF and its rules and regulations.
4. No changes, modifications, or additions to projects may be made after approval by the Display and Safety Inspector and SRC.

OTHER ITEMS NOT ALLOWED AT THE PROJECT

1. Awards, medals, business cards, flags, logos, CDs, DVDs, flash drives, brochures, booklets, endorsements, giveaway items, and/or acknowledgments (graphic or written) unless the item(s) are an integral part of the project.
2. Postal addresses, Internet, email and/or social media addresses, QR codes, telephone and/or fax numbers of a student.
3. Name, postal addresses, website, email and/or social media addresses, QR codes, telephone and/or fax numbers, or name of the school attended by student researcher(s).
4. An active internet or email connection as part of the display or operating the project.
5. Prior year’s written material or visual depictions on the vertical display board (exception: the project title may mention which year the project is in).